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Run Live Events

Run live events with the Instruqt Live Event dashboard.
The Live Events dashboard provides the following features:
  • Manage events from start to finish
  • See how attendees (and the group as a whole) are doing at a glance
  • Connect to attendee sandboxes and troubleshoot when needed

How it works

Follow the steps below to set up a live event on Instruqt (or scroll down for the video):
🌐 Web UI

Before event

  1. 1.
    ⇨ Choose Live event as Track Invite type. ⇨ Fill in the rest of the form fields. Make sure to specify a start time. ↳ After saving, the Manage track invites page opens with your newly created invite.\
  2. 2.
    Share the invite link with the attendees ⇨ From the Manage track invites page, click
    on your invite, followed by Copy invite link. ↳ The link is automatically copied to your clipboard. ↳ Attendees can access the invite link 24 hours before the start (the invite will be labeled Active).\
  3. 3.
    Open the Live Event dashboard ⇨ From the Manage track invites page, click
    on your invite, followed by Go to Live dashboard. ↳ The live event dashboard will open in a new tab. This is where attendees and their activity will appear once they access the invite link.\
  4. 4.
    (Optional) Create a Hot Start pool Don't want to let attendees wait? Use Hot Start to create ready-to-use sandboxes. ⇨ Click Create Hot Start in the top banner on the Live Event dashboard and set up a scheduled pool.\

During event

  1. 1.
    View activity per attendee Want to see which actions a specific attendee took? ⇨ Click an attendee's name on the attendees overview. ↳ The Activity log will open.\
  2. 2.
    Inspect an attendee's sandbox Want to help an attendee who's stuck? ⇨ Click on Inspect sandbox from the contextual menu on the Attendees overview, or from their Activity log. Note this option is only available if they have a sandbox running. ↳ The attendees sandbox will open in inspect mode in a new tab. You can now control the sandbox. However, for any actions to be reflected on the attendee's side (and vice versa), a page refresh is needed.\
  3. 3.
    See and manage sandboxes per attendee Want to stop a sandbox that was accidentally started? Or extend the sandbox TTL for a an attendee running out of time?\
    ⇨ Click on Manage sandboxes from the contextual menu on the Attendees overview, or on the 'Sandboxes' tab from their Activity log. ↳ An overview of all sandboxes for this attendee is shown. Click the contextual menu on a sandbox with the active or creating state to:\
    • Inspect it;
    • Extend TTL;
    • or Stop it.
    Please note that the Inspect and Extend TTL options are only available once the learner has started playing the track.\

After event

  1. 1.
    View and export attendee's details and activity ⇨ From the Manage track invites page, click on your invite, followed by View activity report. ↳ The Activity report opens. Here you'll see all attendees and their activity. ⇨ Click Download CSV report to download and process the data in your tool of choice.

Dashboard glossary

Label
Definition
Joined
Number of attendees that have accessed the invite link. After the /, the (optional) max amount of attendees is shown (based on the invite access limit).
Active
Number of attendees that currently have a challenge in progress.
Completely
Number of attendees that have completed all tracks. If an attendee restarts a track, they become active again.
Name
The full name provided by the attendee when they first accessed the Track Invite link.
Track & progress
Track (name): the track showing the most recent activity. Progress (progress bar): the challenge progress for the shown track, with some additional information:
Time spent: x min : time spent on current challenge (shown while active)
Completed: xxyy ago: time since attendee completed the track. Last active: xxyy ago: time since attendee became idle / sandbox stopped.

FAQ

Can I communicate with attendees through the Live Event dashboard?
No. We encourage you to communicate with attendees through traditional conferencing platforms such as Zoom, Microsoft Teams, etc).
Who can access the Live Event dashboard?
Any team member with the content creator, owner, and instructor role will be able to access the Live Event dashboard (simultaneously).
Can attendees join Live Events anonymously?
Yes. When creating a Live Event, select Anyone with the link under Access settings. Attendees will not be asked for their name when they join, and appear as Anonymous attendee x on the Live Event dashboard.
Can the Live Event dashboard also be used on embedded tracks?
No. Currently, the Live Event dashboard is only available on content that's accessed through a track invite. We're looking into ways to support embedded content as well.
Is there a limit to the number of attendees that can join simultaneously?
No, in theory there's no limit, but a higher number of attendees will likely increase the time to create their sandboxes. To mitigate this, we recommend setting up a scheduled Hot Start pool.
Are attendees notified when I inspect their sandbox?
No, an attendee won't see when you're inspecting their sandbox. If this is a concern for you, we recommend giving them a heads-up or asking for consent before inspecting.
When inspecting an attendee's sandbox, is my/their activity reflected immediately?
No. The attendee must refresh their page in order to see any changes to made by you. You must also refresh your page to see any changes made by the attendee.
Can I see and manage attendees' sandboxes from the Live Event dashboard?
How can I view or download a list of all attendees and their activity after the event?
From the Manage track invites page, click on your invite, followed by View activity report. ↳ The Activity report opens. Here you'll see all attendees and their activity. ⇨ Click Download CSV report to download and process the data in your tool of choice.

Further reading