Workshop Best Practices
Instruqt Workshop Best Practices
This guide helps Instruqt admins and facilitators run smooth, scalable, and secure technical workshops, whether in person or virtual.
1. Pre-event planning
Increase IP limits for on-site events
If your attendees share the same network (e.g., a classroom or conference Wi-Fi), raise the per-IP limits—or use an invite with a claim limit so IP limits don’t apply. Configure this under Settings → Track limits.
Pre-provision with Hot Start
Use Hot Start to preheat sandboxes so learners can launch instantly. Size the pool slightly above your expected audience to absorb spikes.
Tip: start provisioning ~30 minutes before the event; terminate 15–30 minutes after start to save costs.
2. Invitations & access control
Create a dedicated invite for the workshop
Bundle all tracks into a single invite so learners have one link. For workshops, choose the Live Event invite type and set a start/end time.
Security best practices
Gate access with a form and limit entry to expected attendees. Turn on email confirmation and (optionally) restrict to business emails.
Access settings & invite restrictions
3. Day-of facilitation
Use the Live Event dashboard
Monitor progress, jump into learner sandboxes for help, and manage attendees directly from the dashboard. 👉 How to run a Live Event ↗
Performance tips
Set Hot Start pool size slightly over expected attendees.
If bandwidth is constrained, consider staggering start times by a minute or two.
Have a fallback pool ready (duplicate your pool with a small size).
4. Post-event wrap-up
Analyze results
Export the invite activity report to review attendance, attempts, and completion time. You can also export this information for further analysis in external tooling.
Shut down extras
Terminate remaining Hot Start pools to control costs.
Remove or tighten invites after the event.
Reset concurrent IP limits
✅ Quick checklist
Create a Live Event invite with a single link for all content.
Enable form gating; require email confirmation; optionally allow business emails only.
Set invite access to the expected attendee list or domain(s).
Increase IP/hour and concurrent per-IP limits, or set a claim limit.
Create and schedule a Hot Start pool sized slightly above attendance.
Start provisioning ~30 minutes before kick-off.
Monitor via Live Event dashboard; be ready to inspect sandboxes.
Export activity report and deprovision remaining Hot Start capacity.
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