Workshop Best Practices

Instruqt Workshop Best Practices

This guide helps Instruqt admins and facilitators run smooth, scalable, and secure technical workshops, whether in person or virtual.

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1. Pre-event planning

Increase IP limits for on-site events

If your attendees share the same network (e.g., a classroom or conference Wi-Fi), raise the per-IP limits—or use an invite with a claim limit so IP limits don’t apply. Configure this under Settings → Track limits.

• Track limits (IP/hour & concurrent per IP) ↗

• Live Events note on avoiding IP limits ↗

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Pre-provision with Hot Start

Use Hot Start to preheat sandboxes so learners can launch instantly. Size the pool slightly above your expected audience to absorb spikes.

• Hot start overview & best practices ↗

• Tip: start provisioning ~30 minutes before the event; terminate 15–30 minutes after start to save costs.

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2. Invitations & access control

Create a dedicated invite for the workshop

Bundle all tracks into a single invite so learners have one link. For workshops, choose the Live Event invite type and set a start/end time.

• Track invites (types, restrictions, setup) ↗

• Live Events workflow & dashboard ↗

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Security best practices

Gate access with a form and limit entry to expected attendees. Turn on email confirmation and (optionally) restrict to business emails.

• Form Settings (confirm email, business-only) ↗

• Access settings & invite restrictions

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3. Day-of facilitation

Use the Live Event dashboard

Monitor progress, jump into learner sandboxes for help, and manage attendees directly from the dashboard. 👉 How to run a Live Event ↗

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Performance tips

• Set Hot Start pool size slightly over expected attendees.

• If bandwidth is constrained, consider staggering start times by a minute or two.

• Have a fallback pool ready (duplicate your pool with a small size).

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4. Post-event wrap-up

Analyze results

Export the invite activity report to review attendance, attempts, and completion time. You can also export this information for further analysis in external tooling.

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Shut down extras

• Terminate remaining Hot Start pools to control costs.

• Remove or tighten invites after the event.

• Reset concurrent IP limits

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✅ Quick checklist

• Create a Live Event invite with a single link for all content.

• Enable form gating; require email confirmation; optionally allow business emails only.

• Set invite access to the expected attendee list or domain(s).

• Increase IP/hour and concurrent per-IP limits, or set a claim limit.

• Create and schedule a Hot Start pool sized slightly above attendance.

• Start provisioning ~30 minutes before kick-off.

• Monitor via Live Event dashboard; be ready to inspect sandboxes.

• Export activity report and deprovision remaining Hot Start capacity.